Systems Information

You asked

What finance system do you currently have in place?

Our response

Oracle


What HR system do you use

ESR


How many employees (full and part time) do you have?

225 Full Time and 102 Part Time


What processes or solutions do you have in place for employees to submit and reclaim expenses?

EASY Expenses system


What improvements (if any) are planned for this process in the next 24 months

Due to the current pandemic we are not able to answer this at this moment


How many expense claims are submitted on average per year?

3270 per year – on average pre pandemic.


Are employees able to compile, submit and approve expenses remotely?

Yes


Have there been investigations relating to expense compliance in your organisation in the last 24 months? If so, how many?

No


What is your current Approval Process for Expenses?

Expenses are submitted electronically and approved by the line manager


How many miles are travelled monthly?

During 2019-20 approximately 4000 per month (pre pandemic)


Do you have an expense policy in place?

Yes


What percentage of expenses are checked?

All expenses are checked


How do staff book travel?

Via Oracle


Do you use a Travel Management Company to book travel?

No


What was your annual spend on Expense and Travel for the fiscal year 2019/2020 or an equivalent annual period excluding 2020?

£46k which includes business miles, excess mileage, car parking. (2019-20)